FINAL TRIP MEETING

Hello everyone! We need to have ONE FINAL trip meeting and it is IMPORTANT that you attend. Sorry for all the caps to get your attention, but please do attend if at all possible and, if not, see me as soon as possible after the meeting!

The meeting will be at 5:15 PM on Monday, April 24, in HC 205. I am in this room teaching until 5:15 and so the meeting will begin just as soon as class lets out. The meeting will cover the course syllabi, final itinerary, and final registration or other questions that you may have.

In the meanwhile, there are several very, very, essential things that you all need to get done (if you have not already):

(1) Make sure that you are completely “cleared for travel” with the Lee Health Clinic. You need to fill out the pre-physical information, get a physical, get a tetanus/diphtheria and Hepatitus A shot, etc. Please check with them if you have questions or are uncertain about whether you are “cleared”. According to my most recent list of a few minutes ago, the following are NOT completely cleared for various reasons: Karen Ayala, Rebecca Collins, Jeremy DeBord, Jolyne Jurado, Ryan Leonard, Kyle Lymberopoulos, Regina Manes, Carrie McCumber, Trey Ramsey, Dina Rivera, and Myles Schoonover. The Lee Health Clinic has greatly reduced hours for the summer, and so you should clear with them before the end of the semester if at all possible (but must be completely cleared by the day of the trip or you can not go even if everything else is done).

(2) Make sure that you fill out, get notarized, and return to me all the forms I gave you at the last meeting to me by the end of the semester. If you did not get your forms filled out and notarized on the previous day that the Lee notary was available, there is a brief make up time (also for free). Wilmari, the Lee business staff person who is a notary, has scheduled on her calendar a two-hour block for this Thursday, April 20, from 3:00 – 4:45 p.m. in the Office of First-Year Programs (they will not be accepting students after 4:45; it takes a while to complete the process). In the event that a student is unable to take advantage of this second opportunity, we have been told to direct you to the Bradley County Courthouse where notary services are available for a small fee.

(3) Make sure that you make arrangements with the business office to pay any remaining costs of your trip and courses (i.e. the Turkey /Greece study tour) before we leave on June 8.

(4) Make sure that you register for the courses properly before we leave. Everyone must enroll in “SSPMED-MED” as a “course” that is really a “tracking code” for the computer which carries no hours and does not change the cost or anything else for you for the trip. If you need information for enrolling in the regular courses, or anything else about the courses, come to the trip meeting or email me!

(5) We have official names for everyone now – or the full names you gave us on some form or another – and the airline tickets have been purchased. However, we still need passport information from some of you – passport number, your date of birth, the date of issue of the passport, the date of expiration, and the place of issue of the passport (e.g. New Orleans). I know that some of you are still waiting for your passports to arrive – even expedited, they can take several weeks – but as soon as you get your passport, please send this information to Dr. Wineland : wineland@kcu.edu

There may be other things that I am forgetting about now. If you think of something, email or call me, or ask in the trip meeting. Thanks for your patience and diligence in getting all of these trip detail done!
Daniel Hoffman